Privacy Policy

1. Information We Collect

Mobile Number and OTP Authentication

We collect your mobile number to authenticate users through a One-Time Password (OTP). OTPs are used solely for verification and are not stored after successful login.

Attendance Data

The App collects attendance-related information, including:

• Attendance date
• Check-in and check-out time
• Attendance status (Present / Absent / Leave)

Calendar Information

Attendance records and official holidays are displayed in a calendar view to help users track daily attendance, working hours, and holidays.

Facial Image Data (One-Time Registration)

The FRBAS App captures a facial image only once during the user’s face registration process for identity verification purposes.

The captured facial image is immediately converted into a secure, encrypted format and stored safely on our servers. The original image is not repeatedly captured during daily usage.

During attendance check-in and check-out, the system compares the live camera input with the previously stored encrypted facial data to verify the user’s identity.

Facial data is used strictly for attendance verification and is not shared, sold, or used for any other purpose.

Device Information

We may collect limited device information such as device model, operating system version, and app version for security and performance improvements.

2. How We Use Your Information

• Authenticate users using mobile number and OTP
• Allow users to mark daily attendance
• Display attendance history and holidays in calendar format
• Verify user identity using encrypted facial data during check-in and check-out
• Maintain accurate attendance records
• Improve app functionality, reliability, and security

3. Data Storage and Retention

Mobile numbers, attendance records, and encrypted facial data are securely stored on our servers and retained only for as long as required for operational, administrative, or legal purposes.

4. Data Sharing

We do not sell or rent user data. Information may be shared only:

• With authorized administrators or management
• When required by law or government authorities
• With trusted service providers under strict confidentiality agreements

5. User Control

Users may request correction or deletion of their personal data by contacting the support team, subject to applicable laws and retention requirements.

6. Data Security

We implement strong technical and organizational security measures, including encryption of sensitive data such as facial information, secure servers, access controls, and encrypted communication channels. Access to user data is strictly limited to authorized systems only.

7. Children’s Privacy

FRBAS is not intended for users under the age of 13. We do not knowingly collect personal information from children.

8. Retention of Facial Data

Facial images captured during registration and attendance are used only for real-time identity verification and liveness detection. Raw facial images are not stored permanently.

An encrypted facial embedding (biometric template) is stored securely only for the duration of the employee’s active service for the purpose of attendance authentication and fraud prevention. This data is retained until the employee resigns, retires, or their account is deactivated by the authorized government department, after which the facial data is permanently deleted from all systems in accordance with government data retention policies.

Reason for Retention Period

Facial biometric data is retained solely to enable ongoing identity verification for attendance during the period of authorized employment. Retaining this data is necessary to prevent proxy attendance and ensure secure authentication. The data is not retained beyond the user’s employment lifecycle.

9. Changes to This Policy

This Privacy Policy may be updated periodically. Any changes will be posted on this page.

10. Contact Us